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Thank you for booking your child’s birthday party at Altadore Gymnastic Club! 

 

Please send your guests this invite:

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Party Format 

  • Parties include 1 hour of instructed gymnastics led by a certified Altadore coach.

  • Prices are based on number of participants. Ratios are strict due to insurance requirements, so no extra participants are allowed. If you'd like to arrange a larger party, please email info@altadoregym.com at least 2 weeks before the party so we have enough coaches scheduled.

  • Gym time starts at the scheduled party time. Please make sure all children are ready to participate right at that time.

  • Instruction covers a variety of apparatus, including but not limited to the trampoline, balance beams, tumbling floor, bars, rings, pommel horse, vault, and foam pit.

  • After the hour in the gym, guests move to the party room for one hour of cake, presents, and other activities. This time is supervised by the birthday child's parent(s).

  • The party room is not available before the scheduled party start time.

  • Party rooms are designed to accommodate only the children and the birthday child's parents. We're unable to host additional adult guests. Exception: the 4:30pm parties in the larger room can accommodate more guests.

 

What We Provide 

  • Certified Coaches - 1 coach for every 8-12 children. 

  • Party Room with table, chairs, and access to fridge, freezer, and microwave.  

  • Free T-shirt for Birthday child, and a free drop-in pass for all (child) party guests.

 

What You Provide 

  • Please direct all guests to fill out the waiver. (EVERY CHILD AND ADULT OF CHILDREN 3 & UNDER NEED A WAIVER FILLED OUT.)

  • A guest list with all the participant’s names (first and last names) by three days before the party. For insurance reasons, we need to have a list of all participant's names. We also use this list to ensure waivers are completed. Please note - your party is NOT Confirmed until we receive the guest list with FIRST and LAST names of all guests. If not received by Thursday at 4pm, your party will be cancelled.

  • Party participant maximums are strictly enforced and additional children will not be allowed into the gym unless arrangements have been made prior to the party date. Once the guest list is submitted (at least 3 days before the party), no additional guests can be accommodated.

  • The party accessories such as food, cake, dishes, utensils, decorations, and candles & lighter are NOT provided by AGC. 

  • We allow for party decorations in the party room such as table cloths, balloons, birthday signs, etc. We do request that they be kept to a reasonable amount as it takes longer to set up and take down which can interfere with party transition periods. Please no glitter or confetti.

 

Helpful Hints for Parents 

  • Appropriate gym attire; shorts, sweatpants, t-shirts, sweatshirt, even a bodysuit. No dresses, tights, or jewelry, and long hair must be tied back. We also highly recommend bare feet while in the gym on the equipment. 

  • A guest list will need to be provided three days prior to the party. 

  • Parents are not permitted in the gymnastics area unless directly supervising a child 3 years old or under. Children 3 & under MUST have ONE (only) parent with them on the floor, and that parent must also sign a waiver. We ask for these parents to please be ready and willing to participate. Parents are not permitted on the gymnastics equipment at any time. Parents of children 4 years and up are asked to watch from the viewing area.

  • All cameras must have the flash turned off due to safety reasons. 

 

After the party 

  • Please give the counters, tables, chairs, microwave (if used) a wipe down and sweep the floor.

  • Please leave the party room as you found it. Cleaning supplies will be available to ensure proper clean-up. An additional $30 cleaning fee will be charged if the room is left unclean.

  • Room must be empty at the scheduled time. If you are late leaving the room, you will be charged an additional $30.

 

Refund Policy 

  • If a party is cancelled 2 weeks or more before the booked date it will be refunded. If a party is cancelled within 2 weeks of the booked date no refund will be given. Please ensure you are sure of your date before you book!


Payment Process

  • We require the party be paid in full at the time of booking.

 

If you have any further questions, please do not hesitate to call the gym at (403) 720-2711 

Have a great party!

Altadore Gymnastic Club

info@altadoregym.com

(403) 720-2711

FAQ Facility Information Q: What does your facility look like? A: Our facility consists of two separate gyms, with one lobby. Most recreational classes are in our brand new Rec Gym. Intermediate classes, T&T Classes and our InterClub train in our Comp Gym. Shoes must be removed before entering our viewing areas. Q: When does your season run? A: Our classes run from September until the end of August (not June!). Your child can join at any time. Registration & Billing Q: How does billing work? A: When you register for CURRENT classes, you pay for the first month and insurance. Fees are prorated if you join mid-month. Registration is immediate and your child will start right away. If you register for fall classes before they begin, September fees are charged at the time of registration. Billing occurs on the 1st of each month for the upcoming month. To avoid a $10 NSF fee for declined cards, please keep your credit card information current. You can update your card details at any time via our portal. A credit or debit card is required to create an account even if you want to pay by e-transfer. You will not be charged unless you don't pay by the 1st of the month. Our prices are based on four classes a month and we do not charge more for months with five classes. We prorate for days we are closed if you have less than 4 classes that month. Q: How do I withdraw my child from a class? A: Dropping a class is easy! Simply complete the Withdrawal Request Form. Please keep in mind that withdrawals take effect at the end of the month, so we ask that you let us know by the 15th. We are not able to offer refunds for partial months. No refunds after payments have been processed without a doctor's note. Q: How do waitlists work? A: If the desired class is full, you can add your child to the waitlist. We review waitlists daily and will notify you via email if a spot opens up. You will have 24 hours to respond; otherwise, your child will be removed from the waitlist, and the next person will be contacted. Please note, a credit card is required to create an account even if you are just adding your child to the waitlist. You will not be charged until you accept a spot. We work 7 days a week, so you may be emailed on the weekend. Regularly check your email to avoid missing out. If you miss the email, you can rejoin the waitlist. If we don't receive responses to three consecutive waitlist emails, your child will be removed from all waitlists. NEW: If you decline an offered spot, you can request to remain on the waitlist. You may only stay on if other families are also waiting. Q: I don't have a credit card. How can I pay? A: No problem! You can send an e-transfer to admin@altadoregym.com to pay. Remember, payment is due by the 1st of every month, and the first payment must be done at registration. A credit or debit card is required to create an account even if you want to pay by e-transfer. You will not be charged unless you don't pay by the 1st of the month. Q: Can I register now but not start until next month? A: Not for classes that are currently happening, sorry. Because of our very limited spaces available, all our registrations are for immediate enrollment (unless you are registering for classes that haven't started yet). If you want to wait until the following month, you can register a few days prior to the beginning of the month if there's a spot available. Fees & Policies Q: What is the AGF Insurance fee for? A: To comply with the Alberta Gymnastics Federation, a mandatory insurance fee and a small AGC membership fee are charged to each athlete, valid from July 1 to June 30. For 2025-2026, the fee is $60 per Recreational Athlete. This fee is charged at the beginning of July every year, or at time of registration. AGF members, except for drop-in, birthday party, and promotional participants, can be reimbursed for medical expenses from injuries during AGF activities, after their primary insurance is exhausted. Q: What does it cost? A: All our prices are listed on our website beside the class on the registration pages. Does your child want to do more than one class a week? We offer a 15% discount on the 2nd (or more) classes! Q: Do you offer trial classes? A: We have a risk-free first class policy! If your child doesn't love the class after they attend their first class, we will refund you in full, including the insurance fee. Please note - attendance is mandatory at the first class to receive a refund. Q: What is your refund policy? A: 100% Satisfaction Guarantee: If your child does not enjoy their first class, you may withdraw and receive a full refund, including the AGF fee. This request must be made within 48 hours of the first class. No refunds will be issued for withdrawals made after the second class, unless a valid doctor's note is provided. Withdrawals for other reasons will receive a credit to your online account, not a refund. No credits, refunds, or make-up classes will be given for missed classes due to illness, vacation, or personal scheduling conflicts. The AGF Insurance Fee is non-refundable after the second class. AGC reserves the right to cancel or change classes and coaches based on enrollment and staff availability. If we cancel a class entirely, a full refund will be provided. Class Information Q: What should my child wear? A: Your children do not need to wear anything special, just comfy clothes (shorts and t-shirts work fine). Some girls do wear gym suits, but that's completely optional. We have some gym suits in our Pro Shop if you want to come early and take a look. Q: What should we expect on class day? A: No need to arrive any earlier than 10 minutes before your class time. All children will wait at the gate for their classes to be called. Many groups will warm up together, and then the coaches will do attendance and break the children into their individual groups. Q: Is there room in a class for my child? A: If it says 'Register' beside a class, there's space. If it says 'Waitlist', it is full. Adding your child to the waitlist lets us know how many more children are interested, and if possible, we may open another class. Q: My child doesn't meet the age requirement right now, can they still register? A: If your child doesn't meet the age requirement at the time of registration, but will turn the correct age within 2 weeks of the class starting, you can still register, but you must call admin at 403-720-2711 or email info@altadoregym.com. Q: I don't know what level to register my child in. What should I do? A: Please read the class descriptions on the website. If you would like to schedule an assessment, please fill out the Assessment Form. Children need to be registered in the level that matches their training experience (or age if under 5). If proof of prior training is not available, we may ask for a short assessment ($20 fee) to confirm placement. Q: We've been told to move my child up to the next level. How do I do that? A: Please look online for the class you want, and fill out the Transfer Form (at the top of this page). Do not do the enrollment yourself, or your child will be in two classes. If the class you want is full, you can add your child to the waitlist on the portal. Q: How will I know how my child is progressing? A: For children aged 6 & up in our CanGym program (Beginner, Novice, Intermediate Gymnastics) and CanJump program (Trampoline & Tumbling), we do regular skill updates. You will not get emails when they complete a skill, but can see them in the portal. You will be emailed when they complete a level, and be instructed to pick up a sticker and if it's time to change levels. Q: Do you have classes for my child's age? A: Yes! Please check our website for information and ages for all our classes. Absences Q: My child has to miss a class. Do you offer makeup classes? A: Due to coach-to-participant ratios and a very full schedule, we do not offer makeup classes. Q: Should I let you know if my child will be absent? A: You can submit an absence from the Member Portal: Click on the 3 lines on the top right and select "Absences." Then click on the green "Submit an Absence" button. You cannot edit or delete the absences, so if you make a mistake, please email us! Q: What happens if I'm late to pick up my child? A: Please ensure that you arrive on time to pick up your child. Often, coaches need to start another class right away and we cannot be responsible for your child after their class time. Late pick-ups may result in a $1/minute late charge after a 5 minute grace period. This fee will be automatically charged to your family account. Q: We'll be away for a month. Do you freeze accounts? A: Sorry, due to full classes and waitlists, we do not freeze accounts. You can withdraw and re-enroll when you are back, but the class might be full. The only way to keep your child's spot is to continue paying for the spot. Other Questions Q: I have another question that isn't listed here. A: Please email info@altadoregym.com

10905 48 St SE #128, Calgary, AB T2C 1G8, Canada

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